Job Description

Reporting Relationship: This position will report to the Events Manager.
Purpose: We are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of high-impact events. This role is essential in ensuring every detail is accounted for including coordinating with vendors, managing guest data, developing thoughtful donor touchpoints , and supporting creative execution. The ideal candidate is a team player with strong communication skills, excellent attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.
Responsibilities
Assist in creating detailed event itineraries for celebrities and donors attending fundraising events.
Coordinate logistics with vendors, venues, and suppliers to ensure seamless event execution.
Support team members in tracking deadlines, deliverables, and logistics timelines
Brainstorm and source creative and personalized gift ideas for event donors and VIPs.
Assist in packaging and delivery logistics for donor gifts before or after events.
Ensure gifting aligns with the overall event theme and donor stewardship goals.
Work with the Tebow Group to coordinate event branding, signage, and collateral materials (e.g., programs, menus, sponsorship signage).
Gather content, review proofs, and ensure timely delivery of all creative assets.
Assist in tracking RSVPs, dietary needs, seating assignments, and attendee communications using event platforms or CRM tools.
Reconcile guest data pre and post-event and provide accurate attendance reports for internal tracking and follow-up.
Qualifications
2 years of experience in event planning, project coordination, or administrative support (preferably in a fundraising or nonprofit setting).
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and familiarity with event management platforms (e.g., Eventbrite, Cvent, GiveSmart, etc.).
Ability to work independently while collaborating effectively with internal teams and external partners.
Preferred Skills
Experience working with design teams or creative agencies.
Familiarity with donor management systems (e.g., Classy).
Eye for design and aesthetics; ability to ensure polished event presentation.
Comfortable working in a deadline-driven, detail-focused environment.
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