Job Description

The Susan Horak Group- Administrative Executive Assistant to the CEO/Owner.
Pay: $20 - $25 per hour (commensurate with experience).

Benefits: Paid Time Off, Sick Time, and Company reimbursement toward qualified medical insurance premiums.
Job Type: Full-Time.

Job Overview:
The Administrative Personal Assistant will play a crucial role in supporting the CEO/Owner of The Susan Horak Group. This position involves a wide variety of administrative and organizational tasks to ensure the efficient functioning of senior management operations. The ideal candidate will be highly organized, proactive, and possess strong communication skills to manage both internal and external relations effectively. You will assist with scheduling, correspondence, document preparation, and various other duties, working closely with senior leadership to ensure the smooth operation of daily activities.

Key Responsibilities:

• Document Preparation: Type, format, and edit reports, legal documents, presentations, and other correspondence. Ensure accuracy and professionalism in all documents.
• Data Management: Enter and maintain data in company databases. Regularly update records, ensure information is organized, and manage files in an efficient manner.
• Communication Management: Act as the liaison between senior management and internal teams, as well as external contacts. Answer calls, manage inquiries, and ensure messages are passed on accurately and timely.
• Travel & Logistics: Coordinate travel arrangements, including flight bookings, accommodations, and transportation. Prepare itineraries and ensure the CEO/Owner’s schedule is optimized.
• Calendar & Scheduling: Maintain the CEO’s calendar, schedule appointments, coordinate meetings, and send reminders to ensure time is managed effectively.
• Real Estate Support: Assist in preparing contracts, amendments, and other paperwork for real estate transactions. Manage correspondence with clients, agents, and other parties involved in property deals.
• Sales Support: Help track and find sales leads, research properties, and perform other prospecting tasks.
• Other Duties: Provide general administrative support as needed, including special projects, event planning, and other tasks as assigned by senior management.

Minimum Qualifications:

• Attention to Detail: Exceptional organizational skills with a high level of attention to detail.
• Communication Skills: Excellent verbal and written communication skills. Ability to communicate professionally and effectively with team members, clients, and external partners.
• Time Management: Strong ability to manage time, prioritize tasks, and meet deadlines in a fast-paced environment.
• Technology Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), particularly Excel for managing data and reports.
• Adaptability: Ability to be flexible, take initiative, and adjust to changing priorities.
• Independent & Team-Oriented: Comfortable working independently, yet also a strong collaborator in team settings.
• Record-Keeping & Note-Taking: Advanced skills in note-taking, typing, and maintaining detailed records.

Education & Experience:

• Education: A college degree is preferred, but we will consider at least 3 years of administrative or personal assistant experience, preferably supporting senior management in a real estate or business environment.

Additional Skills/Attributes:

• Discretion & Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
• Problem-Solving: Strong problem-solving abilities and the initiative to resolve issues as they arise.
• Professionalism: A high standard of professionalism, particularly in written communication and client interactions.

Why Work With Us?:
At The Susan Horak Group, we value collaboration, efficiency, and professionalism. As the Personal Assistant to the CEO/Owner, you will play a key role in ensuring the smooth operation of the business. This is an excellent opportunity for someone looking to grow in a dynamic and fast-paced real estate environment.

If you're an experienced administrative professional looking for a challenging and rewarding role, apply today to join our team!

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